Building operations, organized.
A centralized system for maintenance tracking, records, and long-term operational visibility.
Important building information is rarely organized in one place.
Maintenance history, equipment records, vendor documentation, and project files often become scattered across spreadsheets, inboxes, and shared drives. As teams change over time, critical operational history is easily lost.
Built around how buildings actually operate.
HOA Workflow keeps building information organized, accessible, and structured over time.
Equipment & preventative maintenance
Track major building systems.
- Make & model information
- Photos
- Service history
- Vendor assignments
Keep preventative maintenance organized, visible, and consistent.
Maintenance scheduling
Create recurring maintenance schedules, assign vendors, track completed work, and receive reminders before service is due.
Built to support long-term operational consistency across changing teams and management transitions.
Documents & building records
Centralize critical building documentation in one searchable, organized place.
- CC&Rs
- Meeting minutes
- SOPs
- Reserve studies
- Policies
Everything stays organized, searchable, and accessible in one place.
Vendor list
Maintain organized vendor records with all the documentation that protects the association.
- Contracts
- Insurance certificates
Receive alerts before contracts or COIs expire.
Built for long-term building operations.
Long-term operational visibility
Keep maintenance history, vendor records, and building information organized and accessible over time, even as boards, staff, and management teams change.
Better visibility
Give boards, managers, and building teams access to accurate records and maintenance history without relying on scattered files or manual reporting.
Designed from real building operations
Built by General Managers who understand the day-to-day complexity of HOA communities.
See how HOA Workflow could work for your building.
Get in touch and we'll walk you through it.
Request a demo